Thiruvananthapuram: The government has chosen to incorporate the secretariat digital file management management system together with the e-assembly method of their legislative assembly to guarantee the effective management, tracking and timely entry of meeting inquiries, committee reports and other meeting session-related issues by management departments.
C-DIT has filed a proposal for developing a virtual platform to incorporate the secretariat file circulation control system using the e-assembly system in a price of Rs 25.68 lakh.
The government has granted administrative sanction to the introduction of the electronic platform.
The legislative meeting turned to e-assembly as a part of creating it paper-free.
All members are supplied with individual digital displays, which provide documents such as the budget address, along with other in-house files in digital format.
But a great number of paper records are still under flow in bodily form, particularly those in the secretariat, for example, responses to queries raised by those members.
Participants have been whining that lots of times the responses are supplied a few months later increasing the queries, by when, the query itself could have become immaterial.
“The excess delay in getting responses, where there have been a number of rulings in the speakerwould create the inquiries insignificant.
Additionally, replies to just questions which are put on the ground of this meeting are answered correctly.
A great quantity of different queries which don’t get to the ground, but are put in the library, but have been left unanswered.
Naturally MLAs have started resorting to approaches such as RTI Act to find responses, because of the delay in getting responses from the meeting,” explained IUML leader and Koduvally MLA M K Muneer.
He stated that the integration of meeting and secretariat would be a remedy to the issue.
Generally, the queries are approved from the legislature secretariat out of MLAs 10 times prior to the meeting session starts.
These are sent to the concerned administrative sections from the secretariat, which can be subsequently forwarded into the area sections for collecting the info.
Considering that the data submitted as replies in the meeting need to be exact, in several cases, information might need to be emptied from several departments that might take some time, resulting in an excessive delay in returning the exact replies.
“It was insisted that the postponed replies ought to be submitted alongside a delay announcement in the meeting in exactly the identical session, or about the very first day of the following session.
This interval isn’t met sometimes.
During the integration, the bodily motion of documents can be averted and replies could be immediately uploaded to the portal site, cutting the flaws considerably,” said resources from the secretariat.